Good Accounting (In which I Become a Corporate Schill for American Express)

Since I started working for myself in the middle of last year, I've had to change my entire approach to how I approach and arrange my finances. I've fastidiously kept almost every receipt and missive from cable, mobile, credit card, student loan companies and anything that could remotely approach relevance come the Ides of April. Despite this, the pile of paper and impending math is intimidating, and I am constantly afraid of the mess that is my accounting "system." Since I do so much banking on-line, I'd been frustrated that my credit card companies couldn't offer me a spreadsheet of all my purchases, which would make all of this math much easier. I still get mail every week from American Express addressed to $$FIRST_NAME$$ $$LAST_NAME$$.

This week they offered $$FIRST_NAME$$ a "Year End Summary." Curious, I clicked through, and my dreams were answered. Here are all my purchases, not only in PDF, CSV or XLS, but broken down by category. I am floored! There's even an "interactive" version where you can re-categorize misfiled items, although it appears they did a great job. And they should, it's what they do!

Highs and Lows:

• $2000 in "travel" expenses, broken down into airfare, lodging, and other. "Other," the largest chunk, consists entirely of Subway and Amtrak fares. South By Southwest accommodations and three plane trips account for the balance. It would be nice if they could connect the name on the reservations, in two cases Adriana's, into the spreadsheet since I can't write off her tickets on my taxes.


• $1300 in restaurants - less than I would have guessed, but probably because it's so common to pay with cash in New York.


• $0 automobile related charge, account related charges and late fees.


• $[embarrassingly large number] in "Merchandise," the vast majority of which is mobile phone and server costs that I passed on to clients and co-workers. The rest is video games and books. Why did I make three trips to H&M in July? And Apple - wow. Just, wow. Five trips to Whole Foods: $474. Got to get that under control this year!